MED-CORE-GAST-GEN

Full Time

67775BR

Job Summary

Division Manager is responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and / or human resources. Manages a professional staff, typically large, and / or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

The Division of Gastroenterology at UCSF Health is a large subspecialty division in the Department of Medicine. Divisional activities include patient care, teaching, and research at the UCSF Parnassus Medical Center as well as the Mt. Zion, Mission Bay, ZSFG, and VAMC affiliated campus sites. The division has a total of 118 personnel, including 30 full time faculty, 26 fellows, 8 administrative support staff, 48 research personnel, and 6 volunteer clinical professors. Teaching includes two ACGME accredited fellowship programs and two non-ACGME fellowship training programs, including Gastroenterology and Advanced Liver Transplantation, as well as Advanced Endoscopy and IBD. Annual expenditures total ~$27M.

The Division Manager (DM) reports to the Division Chief and the Associate Chair for Administration, and is directly responsible for the operations of the division. In partnership with Chief and faculty leadership, the DM is responsible for developing short and long term needs assessments to appropriately support the division’s goals and missions. The DM works closely with the Chief to facilitate effective decision-making processes. The DM plans, organizes, and directs activities to ensure operational effectiveness, including financial management, academic faculty and staff personnel administration, clinical operations, funds flow and wRVU management, research administration, IT services, and space and facilities management. The DM has responsibility for the administrative and financial relationships of the division with the departmental leadership and other UCSF units. The DM is responsible for implementing and carrying out institutional policies & procedures and best practices as they pertain to compliance and internal controls. The division strives to maintain a culture in which all are treated with respect and equity, and where everyone can thrive. The Division Manager plays a central role in maintaining and promoting UCSF PRIDE Values, DEI, and a positive work culture.

Department Description

Research in gastrointestinal and liver diseases is active in the UCSF Division of Gastroenterology (GI). The division has a longstanding reputation for excellence in hepatology research and has a growing investigative program in luminal gastroenterology. Faculty in the Division of Gastroenterology contribute to discovery in several areas, ranging from the identification of basic mechanisms of GI disease, to the improvement of outcomes following liver transplantation, to the optimization of GI care in resource-poor settings. The division also provides comprehensive training in GI research through its postdoctoral programs.

Required Qualifications

• Bachelor's degree in related area and at least 6 years of progressively responsible academic and financial management experience, encompassing financial management, strategic planning and organizational development, clinical practice management, and human resource management and/or equivalent experience/training.
• At least five years of experience hiring and managing high performing employees. 
• Proven ability to organize department work functions in an efficient and effective manner; strong work ethic.
• Ability to work collaboratively with other stakeholders.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Demonstrated, exceptional planning, problem solving and decision-making skills; demonstrated ability to effectively persuade and negotiate results in complex situations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Skills in organization and customer service to effectively manage multiple important priorities.
• Independent and critical thinking paired with strong skills in teamwork and use of judgment in determining priorities and what decisions need to be moved to a higher level.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Excellent judgment and superb interpersonal skills, strong verbal and written communication skills.
• Broad knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management; personnel management of labor contract(s) and personnel policy.
• Knowledge of generally accepted accounting policies and procedures. Ability to prepare and present complex quantitative analyses, including financial projections and budgets is desired.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent financial and analytical skills, including a demonstrated understanding of the concepts of internal controls and the methods of evaluating internal control systems.
• Broad knowledge of common organization-specific and other computer application programs.

Preferred Qualifications

• Graduate degree in business, healthcare or related field.
• Familiarity with policies and programmatic guidelines for ACGME training programs and associated funding, institutional guidelines on salary setting for trainees, stipend payments, and the appointment process for all trainees (ACGME fellows, non-ACGME fellows, and postdocs).
• Familiarity with inpatient and outpatient clinical practice operations.
• Familiarity with campus and university on-line systems, federal and staff funding agency requirements, state and federal human resource regulations, space and equipment inventory rules and regulations, campus internal audit rules and regulations, the campus business and finance bulletin, academic personnel manual, school and department clinical compensation plan, clinical practice rules and regulations, and campus expenditure rules and regulations.
• Familiarity with policies and programmatic guidelines for ACGME training programs and associated funding, institutional guidelines on salary setting for trainees, stipend payments, and the appointment process for all trainees (ACGME fellows, non-ACGME fellows, and postdocs).
• Familiarity with inpatient and outpatient clinical practice operations.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

000547 ADMIN MGR 1

Job Category

Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Parnassus Heights (SF)

Additional Shift Details

M-F 8-5